Volunteer Opportunities

Donation Acquisition Committee

• Visit local businesses with marketing materials to gather advertising or physical donations

• Group meetings to distribute potential contributor contacts and stay updated on status of incoming contributions

Advertising/Corporate Sponsorship Committee

• Copy form letters – Address envelopes – Mail letters to surrounding area businesses beyond our current address list

Thank You Letters

• Copy form letters – Address envelopes – Mail letters to all donors for tax purposes

Packaging Committee

• Review incoming inventory and track in Excel Spreadsheet for thank you letters and permanent records

• Combine and package donations to create attractive Items/Baskets for the Silent Auction

• Provide graphic descriptions for entry into Event Book

• Produce Event Book with all advertisements and items descriptions

Facilities Committee

• Responsible for invitations – Tracking RSVPs

• Create decorations for the night’s festivities

• Prepare bid paddles and seating arrangements

Set Up Committee

• Transport items from school to The Smith Barn at Brooksby Farm the day of Auction

• Set up Live and Silent Auction items on tables

Closing Committee

• Volunteer the night of the auction to work in one of the following areas:

o   Checkout

o    Payment Processing

o    Raffle Sales/Balloon Pop

o    Item Distribution

Clean Up Committee

• Clear room after auction of all OLA property – Load into vehicles for return to school

Please e-mail or call Lauren Donahue with your volunteer choice if you have not signed up as of the PTO Meeting.  E-mail:  [email protected]  Phone: (617) 413-4738